Request for Proposals for Food Bank of Central Louisiana Summer Feeding Program
FOOD BANK OF CENTRAL LOUISIANA REQUEST FOR PROPOSAL Summer Food Service Program Primary Point of Contact: Danielle Richardson, Child Nutrition Coordinator
Food Bank of Central Louisiana firstname.lastname@example.org
318.445.2773 ext. 227 Secondary Point of Contact: Jayne Wright-Velez, Executive Director Food Bank of Central Louisiana email@example.com In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity. Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:. (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; or (2) fax: (833) 256-1665 or (202) 690-7442; or (3) email: firstname.lastname@example.org
Food Bank of Central Louisiana Purpose: The Food Bank of Central Louisiana is soliciting quotes for prepared and shelf stable and hot/frozen meals for SUMMER Food Program (SFSP). Bidders may submit their bid on prepared food for the 2023 Summer Food Service Program (hence referred to as Meal Program). · The Prepared Food vendor/catering company bid is for the preparation and delivery of meals that meet the specifications to the various program sites. Request: · Bidders are requested to provide a four-week, non-repetitive menu (16 menu items), that meets all nutritional guidelines as set forth by the Food Bank and Louisiana Summer Food Service Program (referred to as SFSP) and outlined in Attachment “A” and“B”. · Bidders are requested to provide a single fixed price per meal that will be maintained throughout the duration of the contract (for example, Company X will provide individual meals for the program sites for $x. xx per meal). All labor, packaging, delivery costs to the site should be factored into this single per mealprice. · BIDS MUST BE RECEIVED BY 10:00 a.m. on May 12th, 2023. Late bids will be returned unopened. Program Information: The Meal Program sites are located at many different church and community center locations in Rapides, Natchitoches, Allen, and LaSalle Parishes in Louisiana and can operate Monday through Friday for the Summer for the SFSP. There will be roughly 250 students daily between all the sites, however these numbers are subject to change. The Prepared Meal Vendor will receive notice at least 24 hours before any changes to the meal count are requested. Any other change in schedule will be submitted in writing, via email or a direct communication with the Vendor supervisor in charge of meal service. Meal service begins at varied times depending on the sites. All meals need to be individually packaged and vendor will supply any utensils and napkins. Hot food must not be held for more than 2 hours before serving time. Prepared Meal Vendor will supply ice chests or other cold storage for milk and coldfoods. Prepared Meal Vendor requirements: Prepared Meal Vendor must have a current Health Inspection for kitchen, Fire Inspection, Permit to Operate and Food Safe Certification Minimum Insurance Requirements: Commercial General Liability: Including Bodily Injury and Property Damage, Contractors Liability, Contractual Liability and Product Liability in an amount not less than $1,000,000 combined single limit per occurrence and $1,000,000 aggregate. Business Automobile Liability including Bodily Injury and Property Damage. Worker's Compensation: Statutory limits are required. Contractors submitting bids must meet approval by the State of Louisiana, Department of Education to participate in the SUMMER Food Program (SFSP). Shelf Stable and or Meal Vendor requirements: Shelf stable: Bids for Shelf stable meals must include the price per meal, delivery fee,16 meal menu and the component breakdown. All shelf stable meal bids must follow the component guidelines and include shelf stable milk. Please include your estimated lead time on delivery. Minimum Insurance Requirements: Commercial General Liability: Including Bodily Injury and Property Damage, Contractors Liability, Contractual Liability and Product Liability in an amount not less than $1,000,000 combined single limit per occurrence and $1,000,000 aggregate. Business Automobile Liability including Bodily Injury and Property Damage. Worker's Compensation: Statutory limits are required. Contractors submitting bids must meet approval by the State of Louisiana, Department of Education to participate in the SUMMER Food Program (SFSP FOOD BANK of Central Louisiana Program and Meal Requirements for SFSP Summer Food Service Program for Shelf Stable and/or Hot/Frozen Meals 1. Vendor must provide and follow a 4-week non-repetitive menu, or at least 16 different meals (entrees may be repeated occasionally, but with variation in other components). 2. Each meal must include5 components, each of the following (minimumportion requirement) · 8 oz. of milk can be flavored. · 2 oz. of meat or a meat alternative · ½ cup Vegetable · ¼ cup Fruit · 1 oz./1 slice of a Whole Grain Bread or Whole Grain bread alternative See attached guideline for additional meal component requirements. 3. Upon notification of bid acceptance, Vendor must provide documentation of: · Kitchen’s current health inspection · Fire Marshall inspection · Permit to Operate · Food Safe Certification · Proof of General Liability insurance · Amounts of all main ingredients used (list at the beginning of program for each menu item) · Monthly temperature log of food items beforeleaving the facility. Sites will maintain their own temperature log as well. 4. All hot meals must be delivered no sooner than 30 minutes before the mealtime and counted.The meals need to be placed into a proper holding container provided by the vendor. Milk and any chilled items must be counted into an ice chest provided by the vendor. 5. Program dates will be provided in advance. The vendor will be notified as soon as possible of any program cancellation due to weather or emergency. 6. The vendor will be paid within 30 days of receiving a monthly invoice (with daily meal count delivered per site), temperature log and any other necessary paperwork. Only complete, undamaged, unspoiled meals delivered to sites will be paid for. 7. A separate SFSP vendor agreement contract with operatingguidelines and requirements will be executed with the awarded Prepared Meal Vendor. 8. The meal pattern must be met for children aged 6-18.
Food Bank of Central Louisiana Attachment “A” NON-ALLOWED MEATS Foods That Do Not Count Toward the Meat or Meat Alternate Requirements Bacon Bacon substitutes Bean sprouts (counts as a vegetable) Canned meat soup Canned spaghetti with or without meat sauce Cheese dips (Commercial) Chicken necks Cream Cheese Frozen pot pies (Commercial) Ham hocks Pigs feet and Pigs tails Potted meats Powdered cheese (as in commercial macaroni & cheese mixes) Processed meats with meat by-products, extenders, cereals, or binders Sandwich spreads (Commercial) NOT ALLOWED VEGETABLES Foods That Do Not Count Toward the Fruit and Vegetable Requirements
Banana chips Candied cherries, pineapples, figs, dates, or citron Carbonated beverages Catsup Coconut Commercial pizza sauce Fruit cocktail drinks Fruit drinks Fruit flavored powders and syrups Fruit punch Gelatin/Jell-O Hominy Honey Imitation fruit drinks Jams Jellies Kool-Aid Lemonade Limeade Nectar Pepper Sauce Pickle Relish Pimentos Potato Chips Potato sticks Powdered fruit drinks Preserves Punch Popsicle (unless made with at least 100% fruit juice) Syrups Toaster pastry filling
Food Bank of Central Louisiana Attachment “B” NOT ALLOWEDBREADS Foods That Do Not Count Toward the Bread / Bread Alternate Requirement Cakes (with frosting) Wheat germ Potato chips Potato sticks Ice creamcones Tapioca Popcorn Brownies Corn nuts Hominy Dessert pie crust NOT ALLOWED MILKS Foods That Do Not Count Toward the Milk Requirement Canned milk Sweetened condensed milk Raw milk Cream Powdered cocoa mix Sherbet Custards Half and half Cream cheese Sour cream Cheese dips Whipping cream Dry powderedmilk Ice cream Ice milk Puddings OTHER FOODS THAT ARE NOT ALLOWED Foods that Do Not Count Toward Menu Pattern Requirements These food items are sometimes used to add flavor to foods but have no or little. nutritional value. If you use these items, use them in small amounts since they are high in sugars, salts, and fat. Butter Margarine Candy Carbonated beverages Mustard Mayonnaise Canned Soups (Exceptvegetable) Pigs feet Popcorn Salad dressings Dry vegetables (used for seasoning) Catsup Chocolate Chili Sauce Cocoa Syrups Gelatin/Jell-O Honey
CHILD MEAL PATTERN CHILD MEAL PATTERN For the purposes of the requirement outlined in this table, a cup means a standard measuring cup 2 Served as a beverage or on cereal or used in part for each purpose 3 Served as a beverage. 4 Serve two or more kinds of vegetables or fruits or a combination of both. Full strength vegetable or fruit juice may be counted to meet not more than one-half of this requirement 5 Juice may not be served when milk is served as the only other component. 6 Bread, pasta or noodle products, and cereal grains (such as rice, bulgur, or corn grits) shall be whole-grain or enriched. Cornbread, biscuits, rolls, muffins, etc., shall be made with whole-grain or enriched meal or flour. Cereal shall be whole grain, enriched, or fortified 7 Serving sizes and equivalents will be in guidance materials to be distributed. by FNS to State agencies 8 Either volume (cup) or weight (ounces), whichever is less. 9 Must meet the requirements of 7 CFR 225 Appendix A 10 Tree nuts and seeds that may be used as meat alternate are listed in program guidance 11 No more than 50 percent of the requirement shall be met with nuts or seeds. Nuts or seeds shall be combined with another meat/meat alternate to fulfill the requirement. For purposes of determining combinations, one ounce of nuts or seeds is equal to one ounce of cooked lean meat, poultry or fish 12 Plain or flavored, unsweetened, or sweetened Allowable food items: • Pasteurized, unflavored or flavored whole milk, reduced-fat milk, low-fat milk, fat-free milk, buttermilk, lactose-reduced milk, or acidophilus milk. • See Substitutions and Exceptions in this Guide for information on milk substitutes. Guidelines: • At breakfast or snack, milk can be served as a beverage or on cereal, or a combination of both. • At lunch or supper, milk must be served as a beverage. • In Alaska, Hawaii, American Samoa, Guam, Puerto Rico, the Trust Territory of the Pacific Islands, the Northern Mariana Islands, and the Virgin Islands of the United States, if a sufficient supply of such types of fluid milk cannot be obtained, reconstituted or recombined milk may be used. All milk should contain Vitamins A and D at the levels specified by the Food and Drug Administration and at levels consistent with State and local standards for such milk. MILK 12 CHILD MEAL PATTERN VEGETABLE AND FRUITS Allowable food items: Vegetables from all the vegetable subgroups: • Dark green: bok choy, broccoli, collard greens, dark-green leafy lettuce, kale, spinach • Red and orange: carrots, pumpkin, red peppers, butternut squash, sweet potatoes, tomatoes • Starchy: corn, green peas, potatoes • Dry beans and peas: black beans, black-eyed peas, chickpeas, kidney beans, lentils • Other: green beans, artichokes, avocados, cabbage, cauliflower, celery, cucumbers • Full strength (100%) vegetable juice Fruits, such as: • Apples, bananas, blackberries, cantaloupe, grapes, kiwi, mangoes, oranges, pears, pineapple, plums, raspberries, strawberries, watermelon • Full strength (100%) fruit juice Guidelines: • At breakfast, a serving of fruit, vegetable, or full-strength (100%) juice, or an equivalent quantity in any combination, is required. • For lunch or supper, serve two or more kinds of vegetables and/or fruits. Up to one-half of the vegetable/fruit requirement may be met with full-strength (100%) juice. • Cooked vegetables means a serving of drained cooked vegetables. • Cooked or canned fruit means a serving of fruit including the juice the fruit is packed in. • Thawed frozen fruit includes fruit and the thawed juice; • Dry beans and peas cannot be credited as both a vegetable and meat/meat alternate within the same meal. • Dried fruits, such as dried apricots, raisins, and prunes, may be used to meet requirements. Dried fruit is credited based on volume served ( 𝟏,𝟒 cup dried fruit = 𝟏, 4 cup fruit). • Fruit sold within commercially prepared yogurt, whether blended, mixed, or on top, cannot be credited toward the fruit requirement. Extra fruit provided as a separate component can be credited. • Small amounts of onions, pickles, relish, ketchup, jams or jellies, or other condiments may be added as additional foods for flavor or garnish. However, these do not count towards the fruit and vegetable requirement. • Serve a variety of fruit or vegetables. Serving two forms of the same fruit or vegetable in the same meal (for example: an orange and orange juice, or an apple and applesauce) is not allowable. The two vegetables and/or fruit served at lunch and supper meals must be different from each other. Juice: • Full-strength (100%) fruit or vegetable juice may not be served as part of a reimbursable snack if milk is the only other component served. • Juice or syrup from canned fruit does not count as fruit juice. 13 CHILD MEAL PATTERN GRAINS Allowable food items: Whole grains, such as: • Whole-grain or whole-wheat bagels, breads, cereal (ready-to-eat), crackers, pita bread, rolls, noodles or pasta; • Whole-corn tortillas; • Brown rice, buckwheat, oatmeal, quinoa. Enriched grains, such as: • Bagels, cereal (ready-to-eat), cornbread, muffins, crackers, tortillas, noodles or pasta, pita bread, rolls, white bread; • Enriched rice; • Enriched or fortified cereal. Guidelines: • Grains and breads must be whole-grain or enriched, or made from whole-grain or enriched flour or meal; ready-to-eat cereals must be whole-grain, enriched, or fortified. • Enriched macaroni products fortified with protein may count towards either the grains component or the meat/meat alternate component, but not as both in the same meal. • Piecrust used as part of the main dish (i.e., for meat turnovers or meat pies) is allowed as a grain item. • Non-sweet snack foods such as hard pretzels, hard bread sticks, and chips made from whole-grain or enriched meal or flour can be used to meet the grain requirement. • Choose whole grains and whole-grain products when possible to provide additional vitamins, minerals, and fiber; see How to Build a Healthy Plate in this guide for more information on identifying and serving healthy whole-grain products. Allowable food items: Meat, fish, poultry, and eggs such as: • Beef, chicken, fish, ham, pork, turkey, eggs Cheese, such as: • American, cheddar, cottage, mozzarella, Parmesan, ricotta, Swiss Beans and peas, such as: • Black beans, black-eyed peas, chickpeas, kidney beans, lentils, pinto beans, refried beans, fresh soybeans (edamame). Nuts and seeds, such as: • Almonds, cashews, hazelnuts, peanuts, pecans, pumpkin seeds, sesame seeds, sunflower seeds, walnuts, soy nuts; • Nut /seed butters: almond, peanut, sunflower, soy nut butter, etc. CHILD MEAL PATTERN MEAT AND MEAT ALTERNATES Yogurt: • Commercially produced yogurt: • Plain or flavored • Unsweetened or sweetened • Whole-fat, low-fat, or fat-free Alternate protein product (APP): Mixed or made into food items, such as: • Burger patties • Meat loaf • Tuna salad • Chicken nuggets • Pizza toppings Guidelines: • Meat or meat alternates must be served at lunch and supper. • Meat or meat alternates may be served as part of a snack or as an additional item at breakfast. • Dry beans and peas cannot be credited as both a vegetable and meat/meat alternate within the same meal. • Meats/meat alternates with APPs should be accompanied by a CN label or have a Product Formulation Statement. Prior to being added to other products, APPs must meet the specific standards. Before using products containing APP and claiming the meals for reimbursement, contact your State agency or your sponsoring organization. Nuts and seeds • Nuts and seeds may fulfill the entire meat/meat alternate requirement for snack, and up to half of the required meat/meat alternate requirement for lunch or supper. • When combining nuts and seeds with another meat/meat alternate to fulfill the lunch or supper requirement, 1 oz. of nuts or seeds is equal to 1 oz. of cooked lean meat, poultry, or fish. • Children under 4 years old are at the highest risk of choking; nuts and seeds should only be served to young children ground or finely chopped in a prepared food, and nut/seed butters should be spread thinly on bread or crackers. Yogurt • For snack, 4 oz. or 𝟏,𝟐 cup of plain, sweetened, or flavored yogurt may credit as 1 oz. of meat/meat alternate. • For lunch and supper, 8 oz. or 1 cup of plain, sweetened, or flavored yogurt may credit as 2 oz. of meat/meat alternate. • Homemade yogurt, frozen yogurt (similar to ice cream), or other yogurt-flavored products (e.g. yogurt bars, yogurt-covered fruit or nuts, etc.) are not creditable.
REQUEST FOR PROPOSAL
Food Vendor for SFSP AT-RISK After School Meal Program
My Bid is for: o Prepared Meal Vendor Information: Shelf- Stable:
City, State Zip code:
Prepared Meal Vendor Kitchen Location:
Please submit your bid (price per delivered meal), sample menu and provide any comments:
Bid submission must include a 4-week non-repeating sample menu to be considered.
Please check that you have proof of the following:
o Kitchen’s current health inspection
o Fire Marshall Inspection
o Permit to Operate (Occupancy License)
o Food Safe Certification
o Proof of General Liability insurance
I hereby certify that the information provided in this application and all accompanying information, if provided, is true and accurate as of the date of completion.
BIDS MUST BE RECEIVED BY 10:00 a.m. on May 12th, 2023.
Late bids will be returned unopened.